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en:software:tim:instance_context_documents
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en:software:tim:instance_context_documents [2014/07/06 13:39] melanie.yesilcay |
en:software:tim:instance_context_documents [2021/07/01 09:52] (current) |
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| - | FIXME **This page is not fully translated, yet. Please help completing the translation.**\\ //(remove this paragraph once the translation is finished)// | + | |
| ==== Upload documents==== | ==== Upload documents==== | ||
| - | It is possible to attach documents, with e.g. process-relevant information, to a process instance. These documents can be uploaded and then downloaded and viewed by those who are involved in the process. All types of documents can be uploaded, e.g. PDF, Word-documents, pictures, text files.\\ | + | It is possible to attach documents to a process instance; for example, to display process-relevant information. These documents can be uploaded and then downloaded and viewed by those who are involved in the process. All types of documents can be uploaded, e.g. PDF, Word-documents, pictures, text files.\\ |
| The documents can be deleted as well. \\ | The documents can be deleted as well. \\ | ||
| The window where the documents are managed can be reached via the context menu and the appropriate menu item. | The window where the documents are managed can be reached via the context menu and the appropriate menu item. | ||
| - | {{ :en:software:tim:document1.png |}} | + | {{ :software:tim:uploadDocuments1_en.png |}} |
| ^ Element ^ Description ^ | ^ Element ^ Description ^ | ||
| | **1** | The entire name of the uploaded document is shown here. | | | **1** | The entire name of the uploaded document is shown here. | | ||
| - | | **2** | During the upload of the document (see [[#Upload]]) a note to this document can be indicated. It appears in this column. | | + | | **2** | During the upload of the document (see [[#upload]]), a note may be made about this document. It appears in this column. | |
| | **3** | The time when the document was uploaded is displayed here. | | | **3** | The time when the document was uploaded is displayed here. | | ||
| - | | **4** | The user, who had upload the document, is displayed in this column. | | + | | **4** | The user who uploaded the document is displayed in this column. | |
| - | | **5** | With this button a window opens where a file can be uploaded. (see [[#Upload]].) | | + | | **5** | This button opens a window where a file can be uploaded. (see [[#upload]].) | |
| - | | **6** | The Content-Type/MIME-Type of the document is displayed in this column. It shows which kind of file it is. | | + | | **6** | The Content-Type/MIME-Type of the document is displayed in this column. It shows what kind of file is present. | |
| - | | **7** | The memory location of the document is displayed in this column. It either can be the T!M database or an own one with own DMS. | | + | | **7** | This column displays the location where the document is saved. It can be either on the TIM database or a different one with its own DMS. | |
| ===Context menu=== | ===Context menu=== | ||
| - | Different actions can be perforemd via the context menu of a document: \\ | + | Different actions can be performed via the context menu of a document: \\ |
| - | {{ :en:software:tim:document2.png |}} | + | |
| ^ Menu item ^ Description ^ | ^ Menu item ^ Description ^ | ||
| - | | **Open document** | The document can be downloaded or opened directly with this menu item. | | + | | **Open document** | With this item the document can be downloaded or opened directly. | |
| |** Delete document** | With this menu item the document can be deleted from the instance. | | |** Delete document** | With this menu item the document can be deleted from the instance. | | ||
| - | | **Properties** | Detailed properties of the document can be viewed here and the description can be also changed afterwards. See [[#Properties]]. | | ||
| ===Upload=== | ===Upload=== | ||
| - | {{ :en:software:tim:document.png |}} | + | {{ :software:tim:uploadDocuments2_en.png |}} |
| - | It is possible to attach new documents to the process instance with this window. | + | In this window it is possible to attach new documents to the process instance. |
| ^ Array ^ Description ^ | ^ Array ^ Description ^ | ||
| - | | **File** | Here you can select a file from your own computer by using the file selection dialog. | | + | | **File** | Here a file can be selected from one's own computer by using the file selection dialog. | |
| - | | **Description** | In this array you can put in any description, which is assigned to the document. | | + | | **Description** | This field may contain any description that has been assigned to the document. | |
| - | | **DMS** | = **D**ocument**m**anagement-**S**ystem. Either the T!M system and its database can be selected here or an own external DMS can be used. | | + | | **DMS** | = **D**ocument**m**anagement-**S**ystem. Here, either the TIM system and its database or a different external DMS can be selected. | |
| - | | **Schema** | Only necessary when an external DMS is used. The schema must be chosen then, in which the document shall be stored. | | + | | **Schema** | Only necessary when an external DMS is used. In this case, the schema in which the document should be saved is chosen. | |
| - | + | ||
| - | ==Indexing== | + | |
| - | + | ||
| - | The indexing is only relevant when an external DMS is used. Key words can be given to a document, which are stored in the database and facilitate the search of a specific document. | + | |
| - | + | ||
| - | ===Properties=== | + | |
| - | + | ||
| - | {{ software:tim:prozessinstanz_dok_eigenschaften.jpg }} | + | |
| - | + | ||
| - | ^ Array ^ Description ^ | + | |
| - | | **Name** | The file name of the uploaded file is displayed here. It can not be changed afterwards. | | + | |
| - | | **Note** | The note which was indicated during the upload is displayed here. It can be changed afterwards at any time. | | + | |
| - | | **Content-Type** | The Content-Type/MIME-Type of the document is displayed here. It shows the type of the file. | | + | |
| - | | **File size** | The size of the uploaded file is displayed here. | | + | |
| - | | **Creation time** | The time of the file upload to the system is displayed here. | | + | |
| - | | **Last modified** | The time of the last change of the file, e.g. the note, is displayed here. | | + | |
| - | | **Save** | The change of the notes can be saved with this button. This save process is changing the "last modified" array. | | + | |
| - | + | ||
| - | + | ||
| - | + | ||
en/software/tim/instance_context_documents.1404646764.txt.gz · Last modified: 2021/07/01 09:54 (external edit)
Except where otherwise noted, content on this wiki is licensed under the following license: 2013 T!M Solutions GmbH
