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In every mailnode, process_variables can be used to integrate information from the smartform in the mail. For this purpose the following syntax must be used
${nameOfTheProcessVariable}
In context the text of a mailnode could look like this:
The text must be escaped for sending HTML mails. For this purpose, the text must be in included in a CDATA block.
<![CDATA[<html>...]]>
CAUTION: HTML mails with attachment in T!M 3.5 not possible.
There is a “Codeword” for attaching documents of the process to a mailnode.
ATTACH in Mailnodes
{ATTACH_"IDENTIFIER"}
possible IDENTIFIER:
Attaches the first to the process added document to the mail.
FIRST_*file extension*
e.g.
{ATTACH_FIRST_PDF}
Attaches the first to the process added document with the mentioned extension to the mail.
Attaches the latest document of the process to the mail.
LAST_*file extension*
e.g.
{ATTACH_LAST_docx}
Attaches the latest document of the process with the mentioned extension to the mail.
Attaches all dokuments of the process to the mail.
e.g.
{ATTACH_ALL}
ALL_*file extension*
Attaches all documents of the process with the mentioned file extension to the mail.
REGEXP_ALL_*Regular Expression*
e.g.
{ATTACH_REGEXP_ALL_(docx)$|(pdf)$}
all PDFs and all DOCX
Attaches all documents to the mail which correspond to the Regular Expression.
REGEXP_LAST_*Regular Expression*
e.g.
{ATTACH_REGEXP_LAST(docx)$|(pdf)$}
all PDFs and all DOCX
Attaches the latest to the mail which correspond to the Regular Expression.
REGEXP_FIRST_*Regular Expression*
e.g.
{ATTACH_REGEXP_FIRST_(docx)$|(pdf)$}
all PDFs and all DOCX
Attaches the earliest document to the mail which correspond to the Regular Expression.
To check the Regexp:
http://gskinner.com/RegExr/
To reply to an Email from the T!M System to a selected actor, the following Identifier must be specified in the mail text
ADD_ANSWER_TO[REPLACE ME!]
—–
One or more Email addresses, seperated by comma or semicolon, can be assigned.
e.g.
ADD_ANSWER_TO[REPLACE ME!,REPLACE ME!,REPLACE ME!]
T!M User
e.g.
ADD_ANSWER_TO[user(REPLACE ME!)]
T!M Group
e.g.
ADD_ANSWER_TO[group(REPLACE ME!)]
Reply goes to all users of the group
T!M Swimlane
e.g.
ADD_ANSWER_TO[swimlane(REPLACE ME!)]
Reply goes to the assigned group or user of this swimlane
e.g.
ADD_ANSWER_TO[${REPLACE ME!}]
Reply goes to value or variable
In the variable one or more Email addresses, seperated by comma or semicolon, can be assigned.
ACHTUNG: Eine gemischte Übergabe von Parametern ist derzeit noch nicht möglich
Um einen oder mehrere CC Empfänger fest zu legen muss folgender Parameter übergeben werden
ADD_CC[ERSETZ MICH!]
Auch hier können User, Gruppen, Swimlanes oder Variablen mitgegeben werden.