This is an old revision of the document!
This page is not fully translated, yet. Please help completing the translation.
(remove this paragraph once the translation is finished)
It is possible to edit e-mails send by T!M which for example are meant to inform about the assignment of new tasks. The actual text of an e-mail may be changed. To do this, the file tim.properties has to be opened with a text processing program. You can find this file located in the following directory:
...\server\default\deploy\loom.ear\config
All e-mails may be sent either as a normal text or as HTML-mails.
Via the menu item Notification Mails e-mails informing about the completion of tasks can be edited.
Via this menu item e-mails informing about archived instances can be edited:
Via this menu item e-mails informing about AdHoc tasks can be edited:
Via this menu item texts of e-mails which assign a new task to an employee can be edited:
The content of e-mails which are sent by the system as reminders for unfinished tasks can similarly be edited:
E-mails which inform about the escalation of a process are also editable:
It is possible to use certain key words within the text of e-mails. These key words will then be replaced by a corresponding variable.
HTML-Taskmails can be used to edit the content of an e-mail. For example, pictures can be included in addition to the possibility to embed simple links within the text. In contrast, this option would not be possible to implement with ordinary Taskmails. To enable these kind of functionalities in a HTML-mail the parameter of the Taskmail text has to start with the following value:
<html><head><meta http-equiv="Content-Type" content="text/html; charset=UTF-8"></head><body>
For example:
taskmail-text=<html><head><meta http-equiv="Content-Type" content="text/html; charset=UTF-8"></head><body>Sie haben eine neue Aufgabe: ${taskName} <br/> im Prozess: ${processDefinitionName} erhalten. <br/> \nn\nDirekt zur Aufgabe: <a href="${taskLink}">${taskName}</a></body></html>
An individualized subject heading and text for each e-mail can be implemented with each definition and/or node.
The corresponding entry in the file tim.properties would then look like this:
taskmail-text-prozessdefinitionsname-nodename-mit-leerzeichen=Hier steht der Taskmailtext für eine bestimmte Node in einem bestimmten Prozess taskmail-subject-prozessdefinitionsname-nodename-mit-leerzeichen=Ihnen wurde die Aufgabe ${taskName} im Prozess ${processInstanceName} zugewiesen
If possible, an individual text will be specifically dedicated to a specific node with each taskmail. In case that this is not possible, a search for an e-mail will be conducted for the process definition. Finally, if this text is also not available, then the standardized text will be used.
Beispiel für einen individuellen Mailtext je Prozessdefinition:
taskmail-text-prozessdefinitionsname-mit-leerzeichen=Das ist der Aufgabentext von der Prozessdefinition PROZESSDEFIONSNAME taskmail-subject-prozessdefinitionsname-mit-leerzeichen=Ihnen wurde die Aufgabe ${taskName} im Prozess ${processInstanceName} zugewiesen
Um Taskmails für einzelne Benutzer zu deaktivieren, kann im Benutzerprofil die Option “Benachrichtigung per Mail bevorzugen” Ein-, bzw Ausgeschalten werden. Diese Einstellung existiert auch Systemweit im Clientprofil